Data Policies – DRAFT

This page contains a DRAFT data policies proposal.

This page describes the disclosure levels for observational (generation and environmental) and forecast data submitted to the framework, as well as data derived from the process of comparing forecast fields to observations (e.g. summary statistics).

An organization is an entity that owns data or obtains license to submit data to the framework. A user is an individual working for an organization that performs the tasks of submitting data to the framework, granting other users or organizations rights to view data, and downloads data from the framework.

Guiding Principles

The following principles guide our data policies.

  1. Organizations retain ownership of the data they upload to the framework.
  2. Users upload data to the framework on behalf of organizations.
  3. Users have complete control over how their organization’s data may be accessed by other users within organizations.
  4. Users may delete their organization’s data from the framework at any time.
  5. The framework will not sell, donate, or otherwise disclose the data that it controls without express written consent of the data owner.
  6. All non-public data will be securely deleted by the conclusion of the DOE funding period (June 30, 2021) unless express written permission to retain it is obtained.

Contributing data

Each organization contributing data to the framework retains ownership and control of its data. Each framework user is a member of an organization and contributes data on behalf of the organization.

Through the framework web interface or API calls, the user associates data with data access policies. These policies allow specific organizations/users to access to the data. Example policies are shown below. The web interface will show an organization a list of all of the submitted metadata/data it owns and the users/organizations that can access each data source.

Under some use cases, anonymized time series data and or summary statistics derived from the data are owned by the framework. This ensures trial fairness, transparency, and reproducibility. The framework is not allowed to sell, donate, or otherwise disclose anonymized data or statistics.

Deleting data

An organization may delete its data from the framework at any time, or an organization may ask the framework administrators to delete its data from the framework.

All non-public data will be securely deleted at the conclusion of the DOE funding period (June 30, 2021) unless express written consent is granted by both the data contributor and the post-DOE-funding framework administrator.

Data access policies

A data access policy defines the ways in which the data can accessed by users. The framework supports the following data access policies, ordered from least to most permissible.

Non-Disclosure Agreements

The creator of an organization account must agree to common terms before the account may be activated. The terms describe the data policies and procedures outlined in this document. The representative of the organization that agrees to the terms must have the authority to do so. Only then can the user view data or add new members to the organization. New members will be prompted to review and agree to the terms when creating a user account.

In the event that the terms change, organization administrators will be prompted to reverify their compliance.

Other

The framework will use national standards and best practices for security of stored data and data transmission.

On anonymity from framework administrator/operator… with some study of IP logs the framework operator could potentially determine who contributed what data. This would require super user access on the servers. This access will be restricted to the smallest number of people possible. Data contributors that want to prevent this possibility can use a VPN.